Time AI copilot

Create a new policy

1. 01

   Prompt to create a policy

   A user would simply begin chatting with the AI agent about a policy they want to create

   1. It could be a simple prompt like:

      • “I want to create a Vacation Policy with 15 days off for each employee that pays them 100% of their salary”
      • OR complex like:
      • “I want to create a Maternity Leave Policy for employees in my Manchester office in the UK”

   2. We can also guide the admin:

      • Select a country or countries for this policy
      • Select which leave type

      Create a 15 day vacation policy

2. 02

   Rippling AI creates a simple policy

   Once I send my prompt, Rippling AI would get to work and create an initial policy draft for me. The policy could potentially be seen in various ways, maybe as a summary, a grid/table, or as a form

3. 03

   I review the policy draft

   I can review the policy and continue chatting with the AI agent to refine the policy and to make sure that I can close any gaps

   1. I can ask clarifying questions to the AI Agent like:

      • “How much money does this policy cost the company?”
      • “What is the average cost per employee”
      • “Is this amount of time off standard or should I add more days?”

   2. I can refine my policy with additional prompts like

      • “Add 2 extra days of vacation after 1 year of service”
      • “Add expirations 1 year after the employees accrue vacation”

   3. The AI can help me fill the gaps by surfacing questions like:

      • AI“Would you like for employees to have the full 15 days available upon hire or do you want to accrue as they work?”
      • You“I want them to accrue the hours as they work”
      • AI“Okay that’s great, how days should they accrue per day/hour worked? A standard accrual for most companies your size would accrue .5 hours per 1 day of work. Assuming an 8-hour work day, an employee would need to work 240 days to accrue the full 15 days of vacation.”
      • You“That seems too long, let them accrue 1 hour per 1 day of work”

4. 04

   I can also do a compliance check

   This is particularly helpful if you want to create this vacation policy with 15 days off for all employees across your company, but you have employees in Canada and Australia

   1. I can ask the AI Agent to cross check this policy with statutory laws in countries where I employ people

   2. The AI can then help me sort out where I’m non-compliant. For instance:

      • You“Are there any issues with this policy I should be aware of?”
      • AI“It looks like you employ people in Canada and Australia, the 15 days of time off in this policy would be non-compliant. Would you like to create separate vacation policies for those countries with the statutory minimum days off and pay structure?”

5. 05

   I can create scenarios to test out my policy

   I could select a specific employee from my company, select a start and end date, and run a scenario to see how this policy would play out. The UI could surface a visual to show me when how many days of time off this employee has accrued by the start date of vacation, or if I select an earlier date it could let me know that the employee wouldn’t have enough balance to take time off etc.

   1. Because we know how much the employee gets paid, we can also surface how much they would get paid for this time off. This would be exceptionally beneficial for more complex policies where complex pay rules apply

Save policy